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Executive Assistant to CEO in Irvine, CA at Karma Automotive

Date Posted: 3/17/2018

Job Snapshot

Job Description

Karma Automotive is passionate, responsible and uncompromising. 

We promise to deliver our customers beautiful cars with high-technology and clean propulsion, and a memorable customer experience.

The Executive Assistant to the CEO will primarily support the administrative needs of the Company’s Chief Executive Officer and may also support other senior executives reporting to the CEO, as assigned. The Executive Assistant will also provide guidance and oversite to the company’s executive and administrative support team across the organization.


  • Provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings
  • Build professional, effective working relationships and maintain a comprehensive awareness of the organization
  • Establish effective communication with corporate personnel contacts where necessary
  • Proactively coordinate multiple calendars, which may be comprised of heavy meeting schedules and extensive travel
  • Occasionally create PowerPoint presentations, Excel spreadsheets and Word documents in support of the executive leader
  • Provide administrative and clerical assistance to other employees, as required
  • Coordinate onsite and offsite business meeting and events
  • Assist with corporate event planning and employee engagement
  • Drafts correspondence including letters, memoranda, reports and prepares associated materials. Prepares summaries and presentations.
  • Arrange CEO and other executive travel and related support needs, as required.
  • Performs other administrative and special projects as assigned.


  • Bachelor’s Degree from an accredited university or college preferred, Associates Degree with relevant experience accepted
  • 10+ years of experience supporting executive level leadership
  • Strong organizational skills and exceptional attention to detail and accuracy
  • Ability to prioritize, anticipate needs and solve problems
  • Highly motivated, confident, able to work without direct supervision
  • Ability to perform under pressure and against tight deadlines
  • Flexibility and adaptability to rapidly changing priorities and work schedules
  • Excellent interpersonal skills and teamwork to include being open, energetic, self-motivated, friendly and welcoming
  • Strong system and software skills (i.e. Microsoft Office)
  • Experience interfacing with senior management and high profile external contacts
  • Strong verbal and written communication skills and ability to draft clear and concise communications
  • Maintain highest level of confidentiality and integrity

*This position is located out of our Irvine, CA offices* 

Come and join the great Karma Team, where you can make a career! Karma Automotive offers a complete benefits package including medical, dental, vision, life, STD, LTD; paid vacation, holidays and personal days; and a 401K with matching contributions.  Relocation assistance is available.

NO 3rd Party Recruiters.  Principals Only, Please

Karma Automotive LLC is an equal employment opportunity. We do not discriminate on the basis of gender, color, race, sexual orientation, marital status, pregnancy, national origin, age, religion, veteran status, genetic information, citizenship status or any other group protected by law. Karma Automotive LLC, complies with the Americans with Disabilities Act to ensure equal access to all qualified individuals with a disability. Valid driver’s license may be required based on essential duties.